Document Management

Document Management

At Dispatch Block, we have always been dedicated to taking good care of our clients in the trucking industry. After all, it is the backbone of the American economy. That’s why we offer an extensive range of solutions for truckers and trucking companies, including dispatch services dedicated to providing you invaluable support – especially with things the industry requires but that take you away from core business activities. For many clients, our trucking document management can be a lifesaver.

Compliance and Regulatory Documentation

• DOT and FMCSA Compliance:
  Assistance with maintaining compliance with Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations. Documentation support for safety audits, inspections, and compliance reviews.


• Permits and Licenses:
  Help with obtaining and managing necessary permits and licenses for your operations, including oversize/overweight permits, HAZMAT endorsements, and more.


• Driver Qualification Files:
  Maintaining and updating driver qualification files to ensure compliance with federal and state regulations, including medical certificates, driving records, and training documentation.

Operational Documentation

• Dispatch Sheets:
  Detailed dispatch sheets outlining load details, route information, and driver assignments for each trip.
• Trip Reports:
  Comprehensive trip reports that track mileage, fuel usage, and trip expenses to support efficient operations and accurate billing.
• Expense Receipts:
  Organized documentation of all trip-related expenses, including fuel receipts, tolls, and maintenance costs.

Financial Documentation

• Invoicing Support:
  Assistance with preparing and managing invoices to ensure timely and accurate billing for your services.
• Payment Records:
  Detailed records of all payments received and outstanding balances, helping you stay on top of your accounts receivable.
• Financial Reporting:
  Customizable financial reports that provide insights into your business’s performance and financial health.

Customer Support

• Dedicated Documentation Team:
  Our experienced documentation team is available to assist you with any questions or needs related to your paperwork and compliance requirements.
• Prompt and Reliable Service:
  We prioritize timely and accurate documentation to support the smooth operation of your business.